Data Privacy Notice 2018


        St John, Lound, Suffolk
   1913 case by Sir Ninian Comper
         (photo: Andrew Hayden)

The General Data Protection Regulation (GDPR) is an EU regulation which comes into force on 25 May 2018. GDPR influences the way in which we handle personal information and data stored on individuals.

  • Personal data(1) is information about a living individual which is capable of identifying that individual. e.g. names, email addresses, photos.
  • Processing is anything done with/to personal data, including storing it.
  • The data subject is the person about whom personal data is processed.
  • The data controller is the person or organisation who determines the how and what of data processing.

This Privacy Notice is provided to you by the Council of the British Institute of Organ Studies (“BIOS”) which is the data controller for your data. A description of what data is processed and for what purpose is set out in this Privacy Notice. For all data matters (including questions about this Privacy Notice, or to exercise rights, raise queries or complaints), please contact the Secretary:

Name: British Institute of Organ Studies (“BIOS”)
Address: Ashcroft, 10 Ridgegate Close, Reigate, Surrey, RH2 0HT
Telephone Number: 01737 241355

The data processor will process some or all of the following:

  • Names and titles;
  • Contact details such as telephone numbers, addresses, and email addresses;
  • Where you provide them to us, we may process demographic information such as gender, age, date of birth, marital status, nationality, education/work histories and academic/professional qualifications;
  • Where you make donations or pay for activities such as BIOS Conferences, financial identifiers such as bank account numbers, payment card numbers and payment/transaction identifiers;

The data controller will comply with the legal obligations to keep personal data up to date; to store and destroy it securely; to not collect or retain excessive amounts of data; to keep personal data secure, and to protect personal data from loss, misuse, unauthorised access and disclosure.

We use your personal data to enable us to carry out the following purposes:

  • to meet all legal and statutory obligations
  • to send out notices and publications relating to BIOS membership, the planning of BIOS conferences and meetings, the purchase of BIOS publications
  • to administer the BIOS membership records;
  • to maintain our own accounts and records;
  • to process a donation that you have made (including Gift Aid information);
  • to notify you of changes to our services, events and post holders;
  • to send you communications which you have requested which may include information about fundraising, campaigns, appeals, other fundraising activities.
Please note:
  • The data we process is NOT likely to constitute sensitive personal data;
  • Internet cookies are only used as generic session identifiers when visiting our Website, and,
  • Our website is also accessible from overseas so on occasion some personal data (for example in a newsletter) may be accessed from overseas.

(1) The definition in Article 4 of the GDPR is as follows: “‘personal data’ means any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.” This is likely to cover such items as name, home address and email address. Online identifiers include cookies and IP addresses.

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